June 20, 2025

To: All BOG Members of CLPSS USA

Subject: Final Warning – Immediate Action Required

Dear BOG Members,

Let us be absolutely clear: this ongoing political infighting is not the responsibility of the
Board of Trustees (BOTs). It is solely the responsibility of the Board of Governors (BOGs) to
resolve the current dysfunction. Yet, instead of taking ownership, you are dragging the
Trustees into a mess we did not create.

THIS ENDS NOW.

We are giving you until June 30th to resolve this matter internally. If you fail to do so, the
BOTs will take full control of the situation. We will consider the current BOG and Executive
Committee to be incompetent and unfit to lead. As such, we will proceed to dissolve
both bodies in their entirety.

At that point, we will reset the organization using the original bylaws. New elections will be
initiated—either manually by postal service, electronically, or both. We will call for fresh
nominations from each region, and all elections will be carried out independently under
BOT supervision.

This is your final opportunity to take action and demonstrate leadership. If not, the Trustees
will act decisively to protect the integrity of this organization.

Sincerely,

 

Board of Trustees
CLPSS USA

 

On behalf of the Board of Trustees

Dear CLPSS USA Members,

We are pleased to announce the upcoming CLPSS USA Board of Governors (BOG) Election. Your participation is vital in shaping the future of our community. Please review the key details below:

🔗 Submit Your Nomination:
All eligible members may nominate themselves via the CLPSS USA Member Portal.

🗓️ Election Timeline:

• Nomination Period: May 12 – May 26, 2025
• Withdrawal Period: May 27 – May 31, 2025
• Election Dates: June 21 – June 22, 2025
• Results Announcement: June 25, 2025
• Voting Method: Online through the CLPSS Member Portal

✅ Voter Eligibility:
All Lifetime Members and their spouses are eligible to vote for BOG representatives from their respective regions.

🎯 BOG Candidate Eligibility:

To be eligible to run, candidates must:

1. Provide proof of residency in the region they wish to represent
2. Be a Lifetime Member and a U.S. Citizen or Green Card holder
3. Be 21 years of age or older

📍 BOG Seats by Region:

Western Division

• 0 BOGs – Northwest (WA, OR, ID, MT, WY)
• 1 BOG – Southwest (UT, AZ, NM, CO, CA, NV)
• 0 BOG – Upper Midwest (IL, IA, MN, WI, NE, SD, ND)
• 1 BOG – Central Midwest (OK, KS, MO, AR)
• 2 BOGs – Texas (TX)

Eastern Division

• 5 BOGs – North Central (IN, MI, OH)
• 2 BOGs – Mid-South (KY, TN)
• 1 BOG – Gulf (LA, MS)
• 3 BOGs – Alabama (AL)
• 3 BOGs – New England (CT, RI, MA, VT, NH, ME)
• 6 BOGs – New York (NY)
• 4 BOGs – Mid-Atlantic (PA, NJ, DE)
• 4 BOGs – Washington DC Area (VA, WV, MD)
• 2 BOGs – Carolina (SC, NC)
• 6 BOGs – Georgia (GA)
• 2 BOGs – Florida (FL)

Women’s BOG Seats

• 1 BOG – Western Division
• 1 BOG – Eastern Division

🗺️ Regional Map:

📄 Residence Proof Policy for BOG Candidates

Purpose: Ensure candidates genuinely represent their region.
Requirement: Must reside in the region for at least 6 months prior to nomination.

Acceptable Proof (any two, dated within 3 months unless noted):

1. Government-issued photo ID with address
2. Utility bill (electricity, water, gas, internet)
3. Lease or mortgage statement
4. Voter registration card
5. Bank or credit card statement
6. Property tax bill or government correspondence
7. Notarized affidavit of residence (if others are unavailable)

Submission & Verification:

• Submit documents with your nomination
• The Election Committee will verify authenticity
• Additional documentation may be requested
• Documents will be kept confidential and not retained after verification

Exceptions & Enforcement:

• Exceptions may be made for recent movers with long-standing community ties
• Incomplete or unverifiable submissions will result in disqualification

CLPSS USA Adopted Byalws: Click here to view

 

We strongly encourage all eligible members to take part in this important process.

If you have any questions, please contact:

Warm regards,
Election Committee
📧 elections@clpss.org